Manage Online Assets with Ease and Comply with Student Data Privacy Laws

Protecting student data has been widely debated in many state legislatures for many years.  In states like California, Texas, and, more recently, Illinois--there are laws in place protecting student data--requiring schools to publicly disclose information such as data privacy agreements with vendors, personally identifiable data collected, the establishment of security protocols, and more.  

Protecting student data is of utmost importance and  
enacting these laws is necessary.

The problem we are witnessing is simplifying the management of the entire process that includes workflows required to be established to save time, lower complexity, and, effectively, comply with the law.  In addition, often, the burden of responsibility often falls on to one person in the school district.

The good news is that the Student Data Privacy Consortium (SDPC) exists.  They have established a central hub for school districts and vendors to simplify the process of researching existing agreements between school districts and vendors, requesting and acquiring agreement signatures from vendors, and piggy-backing on existing agreements that exist between other school districts in the same state.

At Approve iT, we believe every school district should manage all of its agreements through the SDPC.  It centralizes the management of privacy agreements in one place while helping other school districts.

For the rest of the management workflow,
that's where we come in.

While the SDPC has made it easy to comply with the law, there is more than meets the eye.  As a school district, you will need the following:

• A specific protocol for requesting/acquiring new technology (e.g., teacher request, approval workflow)
• A communication tool to inform your teachers of the approved apps
• SDPC Data integration that will allow you to manage all of your asset information all in one place
• Automate the public disclosure process
• Usage data to track unapproved apps and determine returns on investment

While we provide several additional solutions, our Manage iT Dashboard packages all of the needed workflow and data gathering in one place.

As a district, you can leverage the following:

• An embedded form that automates the request/approval process with email notifications and request status dashboard included.
• Our Manage iT Chrome extension provides quick access to approved apps and other online resources.
• Integrate SDPC district/vendor agreements so you can review all of the app information in one place and, more importantly, receive notifications when they are expiring.
• With a single checkbox, you can ensure that you have done all of the required steps and automatically disclose the required list of apps through our domain-based URL link.
• Data Insights to identify unapproved apps with high usage and determine a plan of action (e.g., initiate agreement request, blacklist app, etc.).

Our Manage iT Dashboard is simple, intuitive, and cost-effective.

To learn more about our product, visit our website at www.approveit.app or send us a message via info@approveit.app.

Follow us on Twitter via @it_approves to get the latest updates.

The Approve iT Team